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Uniform Commercial Code

The Utah Division of Corporations & Commercial Code is the central filing office for financing statements and other documents provided under the Uniform Commercial Code. The intent of filings is to "perfect" or preserve security interest in named collateral.

You are always encouraged to consult an attorney to ensure appropriate consideration of all the legal implications of your choice of entity and filing. We stress that this filing website is not intended to substitute nor replace the advice of legal counsel.

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You are always encouraged to consult an attorney to ensure appropriate consideration of all the legal implications of your choice of entity and filing. We stress that this filing website is not intended to substitute nor replace the advice of legal counsel.

Frequently Asked Questions

What is UCC?  (Click for Details)
    UCC stands for "Uniform Commercial Code." The Uniform Commercial Code is a law governing commercial transactions (including sales and leasing of goods, transfer of funds, commercial paper, bank deposits and collections, letters of credit, bulk transfers, warehouse receipts, bills of lading, investment securities, and secured transactions). The purpose of the UCC was to establish a uniform set of rules to govern commercial transactions, which are often conducted across state lines. The goal of the UCC law is to create a body of rules that would realistically and fairly solve the common problems occurring in everyday commercial transactions. The Utah Division of Corporations & Commercial Code is the central filing office for financing statements and other documents provided under the Uniform Commercial Code. The intent of filings is to "perfect" or preserve security interest in named collateral.
Where to obtain UCC Forms?  (Click for Details)
    WHAT UCC FORMS ARE REQUIRED FOR FILING IN UTAH?
    UCC-I: Standard UCC-I form for all new liens.

    UCC-II: Standard UCC-II form for lien search request.

    The UCC Division does accept any lien search requests made in writing, if all requisite information is included.

    UCC-3: Standard UCC-3 form for lien terminations, amendments, assignments, continuations and partial releases.

    UCC-5: Standard UCC-5 form for notification of needed corrections for inaccurate or wrongful filings.

    WHERE CAN UCC FORMS BE OBTAINED?
    Many office supply and business form companies carry standard UCC forms. For your convenience, the following companies provide UCC forms:

    Registre, Inc.
    514 Pierce
    Post Office Box 218
    Anoka, Minnesota 55303
    Fax: (763) 421-0865
    Phone: (763) 421-1713

    Capital Business System, Inc.
    1010 N. Dale Street
    St. Paul, MN 55117
    Phone: (651) 488-0100
    Toll Free: (800) 845-4077

    		 Compliance Systems, Inc.
    888 W. Big Beaver Rd., Suite 780
    Troy, MI 48084-4745
    Phone: (248) 273-0006

     

    Forms Inc
    Post Office Box 1109
    La Jolla, CA 92083
    Fax: (619) 454-6944
    Phone: (800) 854-1080
    Capital Services, Inc.
    PO Box 1831
    Austin, TX 78767
    Phone: (512) 474-8377
    Toll Free: (800) 345-4647

    Bankers System, Inc.
    PO Box 1457
    St. Cloud, MN 56302-1457
    Phone: (320) 251-3060
    Toll Free: (800) 397-2341

    		 Harland Financial Solutions
    400 S.W. 6th Ave.
    Portland, OR 97204
    Phone: (800) 274-7280
     

    Modern Law Forms
    330 Georgetown Square, Ste. 102
    Wood Dale, IL 60191
    Phone: (630) 860-8650

How to Request Certified/Uncertified UCC Filing Copies?  (Click for Details)

    Because of difficulties in meeting the needs of customers requesting information from the Utah Division of Corporations and Commercial Code repository, the Division is implementing new procedures for those requesting Division documents.

    The Division will no longer accept requests for certified copies or uncertified copies of UCC filings over the phone.  Instead the Division has established a system to request documents by mail, fax, and in person.

    The Division will accept requests for uncertified UCC copies by mail at: PO Box 146705, Salt Lake City, Utah  84114-6705; via fax at: (801) 530-6438; or in person at the Division offices at 160 East 300 South, 2nd floor, Salt Lake City. Generally, request for information from the Division will take ten working days to process and deliver. Certified UCC Searches depend upon data entry, searches are performed when the data entry has been completed for the day the Certified Search was received.

    Depending on the type of information requested there is a fee ranging from a small charge for copies, to a $12.00 fee per file number on Certified copies and $12.00 per name requested on UCC Certified Searches.

    UCC UNCERTIFIED COPY REQUEST:
    Fee: 30¢ per page (no charge if under $3.00)

    What is needed:
    Form: UCC II Information Request (National)
    File number(s) and/or debtor name(s)
    Name and address of requesting party
    Day time phone number

    *if client desires to pick up the document(s) please let us know and the Division will not mail it/them.

    Form of Payment:
    If you come in person to the Division office: Cash, Check, Money Order, Visa or MasterCard
    By Mail: Check, Money Order, Visa or MasterCard (Expiration date must be included)
    By Fax : Visa or MasterCard (Expiration date must be included)

    UCC CERTIFIED SEARCH / UCC CERTIFIED SEARCH WITH COPIES
    Fee: $12.00 per name searched (30¢ per page on copy)
    $12.00 per file number certified (30¢ per page on copy)

    What is needed:
    Form: UCC II Information Request (National)
    Debtor Name(s) (One name or file number per form)
    Name and address of requesting party
    Day time phone number
    *if client desires to pick up the document(s) please let us know and the Division will not mail it/them.

    Form of Payment:
    If you come in person to the Division office: Cash, Check, Money Order, Visa or MasterCard
    By Mail: Check, Money Order, Visa or MasterCard (Expiration date must be included)
    By Fax : Visa or MasterCard (Expiration date must be included)

    Fax copy request to: (801) 530-6438

    Mail request to:
    Department of Commerce
    Division of Corporations & Commercial Code
    UCC Division
    PO Box 146705
    Salt Lake City Utah 84114-6705

What is the purpose of filing a UCC financing statement?   (Click for Details)
    A financing statement is a document stating that an entity/individual (secured party) has a claim (security interest) in certain property (collateral) belonging to another entity/individual (debtor). For example, a business owner borrows money from a bank and uses the assets of a business as collateral for the loan. The bank as the "secured party" will most likely file a financing statement with the UCC Office within the Division of Corporations. By filing a financing statement, the bank establishes its priority over the collateral in the event the business owner files for bankruptcy or becomes insolvent.

    The filed financing statement gives notice to anyone who might be interested that the secured party has a "perfected security interest" in the business' assets. If other secured parties file financing statements naming the same debtor and collateral, the date of filing sets up a priority for payment on a first in time basis.

    Typically, a person would not file a UCC financing statement unless they are engaged in some form of commercial transaction that involves a debtor and a secured party.

    The Utah Division of Corporations and Uniform Commercial Code files and maintains these records on financial obligations incurred by individuals, business entities, and corporations. This information is important to any business or financial institution contemplating entering into a lien transaction as the secured party (the party providing funds or financing collateral).

    Knowing the current financial status of the debtor before extending credit is crucial, and it is the number of active, existing liens already in effect for that particular debtor that most interests the potential secured party. As a prerequisite to entering into a lien relationship, many potential secured parties first research a debtor name to determine their credit worthiness and then demand a lien filing in regard to the actual, current transaction. Secured parties routinely include banks, commercial businesses (appliances, autos, boats, etc.) and sole proprietors.
How much does it cost to file a UCC?  (Click for Details)
    $12.00 per page submitted. Terminations and UCC 5's are the only filings that currently have no charge.
How to pay for the filing?  (Click for Details)
    Check made payable to the State of Utah. Visa/MasterCard or American express (Please list the expiration date of the card). In person or by mailing the payment in. Our mailing address is 160 East 300 South, P.O. Box Number 146705, Salt Lake City UT, 84114-6705. We do not accept filings by fax.
How to insure all the collateral description shows up on line?  (Click for Details)
    When doing data entry for in-house filings (paper filings) you would need to fill out the UCC national form. There is a 250 character limit for collateral including spaces & punctuation per national form page. Should the collateral description exceeds this page limitation and is not submitted on a UCC national form addendum the excess collateral will be truncated within the data system. On-line filings are open to 4000 characters including spaces and punctuation & then you are prompted to do an addendum to add more information. Attachments & exhibits that are filed in house and are not on national forms are not data entered, however they are kept with the original documentation and scanned into the system.
How to obtain an actual copy of our filing?  (Click for Details)
    You would need to fill out a UCC II request form. Mark copy box & if you want an actual image of the filing you would need to write on the form actual images. We do not certify images.
How long are the filings good for?  (Click for Details)
    Standard: 5 years
    Manufactured Homes and Public Finance Transactions: 30 years
    Transmitting Utilities: no lapse date

    Note: Manufactured Homes, Public Finance Transactions, and Transmitting Utilities need to be accompanied with the UCC 1 Addendum with the appropriate box marked in section 18. If the addendum contains only this checked box there is no charge for the page.
How the forms need to look to be accepted?  (Click for Details)
    All UCC submissions must be unaltered the national forms and typed or computer generated in order to be processed.
How to fill in the type of organization, jurisdiction of organization & the organizational ID box?  (Click for Details)
    This is for debtor organization names only. Type of organization means (DBA, Corp, LLC, etc.). Jurisdiction of organization means state in which the organizational debtor is organized (CA, UT, AZ, NC, etc.). Organizational identification number means (entity number issued by the state in which they are organized).
How to interpret the filing status when the status says active once a termination has been filed?  (Click for Details)
    A termination no longer makes the filing effective, however due to the laws that have been passed the filing status will show active for searchable reasons. You will need to check filing history for further information or activities done on the filing.
How to file car title liens?  (Click for Details)
    Car title liens are filed with the division of motor vehicles.
How to file Real Estate property liens?  (Click for Details)
    They are filed with the county recorder's office where the property is located.
Where do I find the current "thru date" for UCC filings?  (Click for Details)


Forms
•UCC 1   Financing Statement & Addendum
•UCC 1   Financing Statement Addendum Additional Party Form
•UCC 3   Financing Statement Amendment
•UCC 3   Financing Statement Amendment Addendum
•UCC 3   Financing Statement Amendment Addendum Additional Party Form
•UCC 5   Correction Statement
•UCC 11   Information Request
   Guide Sheets
• Uniform Commercial Code Search Instructions
• UCC 11 Instructions
• UCC Additional Instructions
• Notice affecting UCC filings and searches
• Jurisdictional Guidelines for Accepting a UCC Record Present for Filing
Online Services
•Submit a UCC-1 Filing Online, Continutation or Termination Online
•Perform a UCC Standard and/or Certified Search

Laws
• 70A UCC Information
• R154-002. Utah Uniform Commercial Code, Revised Article 9 Rules

Misc. Information & Websites
• International Association of Corporation Administrators (IACA)

 
160 E. 300 S. 2nd Floor   Salt Lake City, UT 84111   •   Phone: 801-530-4849   •   Toll-Free: 1-877-526-3994   •   Fax: 801-530-6438   •   E-mail: corpucc@utah.gov